Financial Resource Consulting
Based on the parameters relating to drawing designs and covering all expenses incurred by the investor, an Estimated Cost of Project Design and Construction is created and a Project Budget is calculated accordingly. Considering the cash flows in the construction phase, a Budget Use Plan is created as well.
If and when needed, the financial providers are contacted for negotiations, and a Financial Resource Evaluation Report is delivered to the investor.
Procurement Planning
A concept is determined in order to proceed with the indoor furnishing plans and purchases; architectural, electrical and mechanical material types are selected and submitted for the investor’s approval. A supply plan is prepared in compliance with the constructional work schedule. The investor is contacted and methods of procurement (cash, cheque, leasing, loan etc.) are determined together.
Supplying Special Devices and Tools
Features are determined for the special devices and tools that will be used for the constructional phase or during commissioning. A market survey may be conducted for this purpose. Alternative options for the devices and tools are determined. Lead times, terms of payment, prices are evaluated and a chart of comparison is created accordingly. It is submitted to the investor’s approval. Orders are given for the devices and tools that are selected for procurement. A supply contract is drafted. Devices are erected, set up and installed in compliance with the terms and conditions set forth in the supply contract.
Preparing the Tender File
A discovery report is produced based on the surveys and length in meters as calculated from the application projects. Unit price tariffs are prepared for each item of work. A tender (bidding) specification is prepared. Technical specifications are revived and administrative specifications are prepared. Specifications essential for the application are sorted out and a tender file is prepared accordingly.
Tender Method
The investor is contacted to determine the method of tendering. Companies from which bids will be collected are selected. A tender invitation letter is sent to the companies. Initial bids are received. Companies are checked for adequacy. The tender process is coordinated with the companies that are deemed satisfying in line with the investor’s principles.
Selecting the Contractor/Sub-contractor
As a result of contacts with the applicant companies, a pre-evaluation report for tender is submitted to the investor considering the applicants’ price, quality, time, labor force, terms of payment, machinery and equipment sufficiency. After approval is obtained from the investor, the final negotiations are conducted and the contractor/subcontractor is selected.
Preparing a Contract
As an annex to the contract, contents of the tender file are arranged and a general specification is created. Any potential disagreements during the constructional phase, as well as guarantee and warranty terms are considered in accordance with the laws in force and regulations; hence Product/Service, Procurement/Subscription Agreements are set out.